OCLC Billing & Minitex Deposit Accounts
OCLC Billing
Minitex is an OCLC Billing Partner, which means we process monthly statements and payments for OCLC
members' use of OCLC products and services. Libraries using OCLC Cataloging or Resource Sharing services
receive monthly statements showing their use of various product codes and the monthly portion of their
Cataloging or Resource Sharing Subscription pricing. Other products, such as CatExpress, CONTENTdm,
ILLiad, and others, are billed on an annual basis.
A library may choose to be invoiced separately for specific annual charges, rather than having them charged
against the deposit account, if desired. Contact the Minitex BATS or
Administrative & Financial Services (AFS) units if you have any questions about your monthly OCLC
statement.
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Minitex Deposit Accounts
Minitex maintains deposit accounts for OCLC institutions in the region in which funds are deposited to pay
for OCLC services, Minitex training, and other Minitex-related services. OCLC requires that members pre-pay
for their OCLC charges, so each institution is required to have enough funds on deposit to cover 6 months
worth of OCLC use. Minitex sends semi-annual reminders to each library to replenish the funds in their account.
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Minitex Monthly Statements
Monthly statements are prepared after receiving the monthly detail from OCLC and other services' vendors. These
statements provide information on beginning balance, credits, deposits/invoices paid, expenses for the month,
and the month ending balance. The monthly statements are sent out around the 10th of the month following the
month in which the charges are incurred.
A negative figure in the month end "balance on account" line indicates a shortage of funds. Minitex Administrative
and Financial Services (AFS) staff will monitor the account and generate an invoice after calculating usage for
the six-month period based on previous history, or the library may request to be invoiced for a specific amount
to cover expenses until the next semi-annual billing period.
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TravWeb
TRAVWeb is a service provided by Minitex Administrative and Financial Services (AFS) which enables secure online
access to your library's Minitex financial account and OCLC usage data. You can review account balances, open
invoices and statements, OCLC monthly billing detail, and product, invoice, and payment history. It allows you
to drill down and reprint invoices and statements as needed. You can even change your library contact names,
addresses, phone numbers, and emails.
Library directors or financial staff members who would like access to TRAVWeb may contact Terry Beseman, Minitex
AFS Director (612-624-0332, 800-462-5348, besematc@umn.edu), to receive
instructions on how to access the service.
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marks of OCLC Online Computer Library Center, Inc.