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Aleph (Ex Libris)

Latest News

The University of Minnesota upgraded to version 18 of the Aleph Integrated Library System (ILS) in the summer of 2006. We expect to implement the Graphic User Interface (GUI) interlibrary loan (ILL) component of version 18 during the winter of 2007, after the migration kit becomes available and testing has been completed.

We have found use of our current Web-based platform to be more time consuming than we would like. For this reason, we are anxiously awaiting the upgrade to version 18, which is expected to speed request processing. We continue to have monthly conference calls between the MnSCU/PALS and University of Minnesota server sites to discuss issues and share information.

Verifying Requests

How do I verify requests sent in Aleph?

Although bibliographic verification is no longer required on the requests you send to MINITEX, you may still choose to review and verify requests. If you are providing OCLC codes on the request before transmission, you can speed turnaround time by listing locations in the order suggested on our referral priority lists.

Aleph users should make sure that any locations they provide are in the "source" field. Please do not use the "note to lender" field to list locations, as this requires that our staff review each request individually and slows processing considerably on our end.

Symbol for Referrals to MINITEX

What symbol should I use to refer requests to MINITEX?

For Aleph, MINITEX (MII) and the University of Minnesota (MNU) are separate locations. Requests that are sent to MII with an ISBN/ISSN will not be resent to direct borrowing Aleph locations.

For requests that reach MII and do not have an ISBN/ISSN, our staff will assume direct borrowing locations were not previously checked and will refer to back to Aleph locations if an item is found to be owned at one of those libraries.

MNU

  • Requests are searched only at University of Minnesota, Twin Cities campus libraries.
  • If an item is not found, the status will be updated to "unfilled."
  • The same request may come back to MINITEX using the "MII" symbol, and for those requests, we will be referring to other MINITEX libraries as time allows.

MII

  • Requests coming in without an ISSN/ISBN will be checked on MnCAT to locate University of Minnesota campus locations and at Minneapolis Public Library. Items owned at these locations are retrieved by MINITEX staff.
  • The status of requests will be updated to "Will Supply" when we refer the request off campus.
  • Please allow sufficient time for MINITEX to refer the request to other libraries.

Choosing Locations for Your Request

When you set up the locations that you want to route requests to, make sure that any library you don't already borrow and lend to on a regular basis is willing to accept requests directly from your library. If you are not sure, give them a call.

Some smaller libraries with less interlibrary loan traffic are not on the MINITEX delivery system. Filling a request for your library will mean that library will incur increased postage charges when they send items to you. Your library will also be paying postage expenses to return that item to the lender.

When your request comes through the MINITEX office, it's likely that we will first try to fill it at a library that is on the delivery system, which saves time and postage costs.

Direct Borrowing in Aleph

The following libraries are direct borrowing locations. If your location is included in this list, you should set up your institution's "potential supplier list" in Aleph with the following codes:

ANR, ANT, BNC, CKK, HCC, LCO MBE, MCR, MCV, MFF, MIC, MNB, MNF, MNG, MNI, MNI, MNJ, MNM, MNS, MNV, MNY, MST, MUO, RCC, VCC, XO2, XOJ, XOR, XOS, XOV, XOW, XOY, XQC

Aleph Libraries in the MINITEX Region

Minnesota

OCLC Code Aleph Code Library Name
ACO RAU Riverland Community College—Austin
ANR ACC Anoka Ramsey Community College—Coon Rapids
ANT AHT Anoka Technical College
BNC CLC Central Lakes College
CAD ADC Minneapolis College of Art & Design
CKK TRC Concordia College—Moorhead
D4W DWD Dunwoody Institute
DT5 LSC Lake Superior College
HCC HCC Hibbing Community College
LCO CEN Century College
MAG MAG MN Attorney General's Office
MBE BLC Bethany Lutheran
MCO MCT Minneapolis Community & Technical College
MCR UMC University of Minnesota, Crookston
MCV MEC Mesabi Range Community and Technical College
MDF PCA Minnesota Pollution Control Agency
MDH MDH Minnesota Department of Health
MDN DNR Minnesota Department of Natural Resource
MDT MDT Minnesota Department of Transportation
MEG DTE Minnesota Department of Trade & Economic Development
MFF FFC Minnesota State Community & Technical College, Fergus Falls
MHS MHS Minnesota Historical Society
MIC ICC Itasca Community College
MIH IHC Inver Hills Community College
MLR LRL Minnesota Legislative Reference Library
MNB BSU Bemidji State University
MNF CSB College of St. Benedict
MNG GAC Gustavus Adolphus
MNI WSU Winona State University
MNJ SJU St. John's University
MNS CSS St. Scholastica College
MNM MSU Minnesota State University, Mankato
MNR HRL James J. Hill Reference Library
MNV SSU Southwest Minnesota State University
MNY SMU St. Mary's University—Winona
MRU MDR Minnesota Department of Revenue
MSL MSL Minnesota State Law Library
MST SCS St. Cloud State University
MUC MCA Perpich Center for Arts & Education
MUO TRM Minnesota State University, Moorhead
NHE NHC North Hennepin Community College
NOR NDC Normandale Community College
NTC NLC Northland Community & Technical College, Thief River Falls
P2D RCS Rasmussen College
RCC UCR University Center—Rochester
RRC RRC Rainy River Community College
SBU MSB Minnesota School of Business
SPB CWN Crown College
VCC VCC Vermillion Community College
WCO RCW Ridgewater College, Willmar
WEH SCT St. Cloud Technical College
WOR MWW Minnesota West Community & Technical College—Worthington
X02 PTC Pine Technical College
XOH SPT Saint Paul Technical College
XOJ MTR Metropolitan State University
XOR XOR St. Mary's University—Twin Cities
XOS ATC Alexandria Technical College
XOT DCT Dakota County Techincal College
XOU SCF South Central College—Faribault
XOV HTC Hennepin Technical & Community College—Brooklyn Park
XOW HTC Hennepin Technical & Community College—Eden Prairie
XOY SCM South Central College—Mankato
XPO RAL Riverland Community College—Albert Lea
XQC ACC Anoka Ramsey Community College—Cambridge
XQG MWG Minnesota West Community & Technical College—Granite Falls
XQH RCH Ridgewater College, Hutchinson
XQJ MWJ Minnesota West Community & Technical College—Jackson
XQN MWC Minnesota West Community & Technical College—Canby
XQP MWP Minnesota West Community & Technical College—Pipestone
XPG NWT Northwest Technical College, Bemidji
XQF FDL Fond du Lac Tribal Community College
XX1 DLC Minnesota State Community & Technical College, Detroit Lakes
XX2 MTC Minnesota State Community & Technical College, Moorhead
XX3 WCT Minnesota State Community & Technical College, Wadena
XX4 EGF Northland Community & Technical College, East Grand Forks

North Dakota

OCLC Code Library Name
DIP Dickinson Public Library—Billings County
LRJ Lake Reg State College
NBJ Bismarck State College
NDI Dickinson State University
NDJ Raugust Library, Jamestown College
NDS** North Dakota State Library
NDV Valley City State University
NGF Grand Forks Public Library
NMI Minot State University
NMY Mayville State University
NWQ North Dakota State University Library
UND University of North Dakota, Chester Fritz Library

**NDS refers on behalf of MINITEX to the following libraries:

OCLC Code Library Name
BHE North Dakota State Health Department
BHR North Dakota State Highway Department
BHY North Dakota State Highway Department
BQR Q & R Health Sciences Library
BSF Minot State University, Bottineau
DHF Dakota Heartland Health System Medical Library
FGK Grand Forks Air Force Base Library
FGT U.S. Air Force, Minot Air Force Base Library
FSH Meritcare Health System Library
GFH Altru Hospital Medical Library
JSH North Dakota State Hospital Health Science Library
MGP Northern Great Plains Research Center Library
MTM Trinity Health
NIF NRI Med Library
NJA Alfred Dickey Public Library
NMD Mandan Public Library
NWY Williston Community Library
SA3 Saint Alexius Medical Center Library
TBI Trinity Bible College
UDJ USGS Northern Prairie Wildlife Research Center
UNW Williston State College Library
VAH Veterans Administration Medical Center, Fargo
VLP Valley City Barnes County Public Library
WAP Wahpeton Public Library