Minitex E-NEWS #127
Minitex Transition News: Interim Co-Directors & Search Committee Update
Bill DeJohn's retirement on January 11, 2012 will mark a critical transition for the Minitex organization.
Bill leaves an exceptional legacy in the strength of the organization and also the vital network of
support he has developed within the library community. Until a new permanent director is in place, Associate
Directors Mary Parker and Becky Ringwelski will serve as interim co-directors beginning January 12. Minitex
will be in good hands with the expertise and experience Mary and Becky bring to this interim role.
We have begun the search process for a new director of Minitex. Working within the University of Minnesota
Libraries' process for professional recruitment, a national search will be launched. A search committee,
advisory to the University Librarian, has been appointed to recruit, screen, and evaluate candidates.
Committee membership is drawn from various sectors of the library community in the region served by Minitex.
The Committee includes:
- Linda DeBeau-Melting, University of Minnesota Libraries (chair)
- John Butler, University of Minnesota Libraries
- Jan Fransen, University of Minnesota Libraries
- Karla Gedell, Minnesota Office of Attorney General
- Dan Gjelten, University of St. Thomas Libraries
- Kit Hadley, St. Paul Public Library
- Ann Hutton, SELCO/SELS
- Becky Ringwelski, Minitex
- Joan Roca, Minnesota State University, Mankato
- Julie Setnosky, Minneapolis Community and Technical College
- Wilbur Stolt, University of North Dakota, Chester Fritz Library
- Paul Swanson, Minitex
- Kristi Tornquist, South Dakota State University
- Nancy Walton, State Library Services, Minnesota Department of Education
We plan to create a website to provide information about the search committee and the search process. The
URL for the site will be announced when it is ready.
We look forward to successful recruitment and welcoming a new Minitex Director in 2012. (Wendy Pradt Lougee,
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Retirement Celebration for Bill DeJohn, January 10, 2012
Minitex participating library staff and friends are invited to celebrate the career of Minitex Director
Bill DeJohn during a retirement celebration January 10, 2012, 3:00-5:00 PM, at Elmer L. Andersen Library.
Bill has had a long and distinguished career in libraries and has been an innovative and tireless advocate
for Minitex and the state of Minnesota, serving as director for the past 27 years. It is hard to imagine
Minitex without his extraordinary leadership.
Come and join your colleagues to wish Bill well as he follows the path to the next chapter of his life.
Remarks are scheduled for 3:30 PM in 120 Andersen Library.
For more information, or to RSVP for the event or leave Bill a message, please
see the announcement.
Contact Kathy Drozd (firstname.lastname@example.org, 612-624-9553, 800-462-5348) if
you have any questions.
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Policy Advisory Council Discusses Cost Savings & Honors DeJohn
The December 2011 meeting of the Minitex Policy Advisory Council included discussion of the added value that
libraries receive through participation in Minitex, discussion of the transition that will come with the
retirement of Director Bill DeJohn, future budget issues, and other topics.
DeJohn told the Council that Minitex saved participating libraries in Minnesota, North Dakota, and South
Dakota $89.4 million during FY11. The meeting came the day after the December budget forecast indicated
that Minnesota may have a budget surplus at the end of the current biennium. DeJohn said Minitex staff
would continue to look for ways to cut costs to prepare for possible shortages – with particular
attention to the costs and duplication among databases for which Minitex pays license fees or subsidies
for the benefit of Minnesota academic libraries.
University Librarian Wendy Lougee told the Council that Associate Directors Mary Parker and Becky Ringwelski
will serve as Interim Co-Directors during the period before DeJohn's successor assumes the directorship.
Also, a search committee has been named to begin the search process.
The meeting was the last that the Council will have with Bill, and a luncheon after the meeting gave Council
members the opportunity to wish him well as he prepares for retirement in January 2012.
Documents presented during the meeting will be available at the Council's
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Save the Date: Minitex 21st Annual ILL Conference, May 10, 2012
Planning is underway for the annual Minitex Interlibrary Loan Conference that will take place on Thursday,
May 10, 2012. We are pleased to have Lee Rainie, Director of the Pew Research Center's Internet &
American Life Project, as the keynote speaker in the morning. We have also confirmed Kenneth D. Crews,
Director, Copyright Advisory Office at Columbia University Libraries and Faculty Member, Columbia Law School
and Munich Intellectual Property Law Center, as our afternoon speaker. (Becky Ringwelski)
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What's Up with the Minnesota Library Access Center?
The Advisory Board of the Minnesota Library Access Center (MLAC) has met several times this past year updating
MLAC's basic documents (the Memorandum of Agreement, which is signed by depositing libraries, and the
Operating Principles and Guidelines) and charting out MLAC's future. The Board approved the new Memorandum
of Agreement that states "deposits will remain in MLAC for 25 years," and depositing libraries have agreed
to the change.
The report, "Storage Facility or Shared Print Archive," prepared by Sam Demas,
library consultant and College Librarian, Emeritus, Carleton College, provided the Board and Minitex staff
with information and recommendations that will help shape the future of MLAC. One was to move forward with
a Pilot Project with the University of Minnesota Health Science Libraries (HSL) to review the holdings in
MLAC and HSL of 250 core clinical titles identified by the National Library of Medicine. The project will
give MLAC staff and University Libraries Enterprise Technology staff an opportunity to wrangle the
spreadsheets to find the needed data. The "super-duper-deduper" algorithm tool, which was developed by MLAC
staff, will be helpful in the investigation.
In FY2011, MLAC staff accessioned 42,000 items into the MLAC collection and retrieved approximately 20,000
items to fill resource sharing requests that came into the Minitex office. The MLAC
website – including "Bib the Book" – has been updated! Staff also expanded the website's
paper conservation page to include information about basic book repair techniques and tips for identifying
and dealing with mold in library collections.
Also, Minitex and University Libraries staff worked on another goal mentioned in the Demas report, helping
the Minnesota library community to learn more about MLAC. Staff presented an update
at the 2011 Minnesota Library Association Annual Conference, which informed attendees about MLAC's current
status and possible future directions. (Kathy Drozd)
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Reports Discuss Findings of MDL Digital Preservation Project
Reports about the Minnesota Digital Library's (MDL) Digital Preservation Project are now available at the
MDL's website. Bill DeJohn introduces the
project in a short summary of the work involved in exploring options and opportunities for providing
preservation services for the MDL's Minnesota Reflections
collection and for organizations across the state.
Eric Celeste, a library technology consultant, conducted the three-phase project. Available at the MDL
website are his reports:
- "Digital Image Preservation Needs"
- "Minnesota Digital Library and HathiTrust Image Preservation Prototype Project"
- "Minnesota Digital Library Preservation Options Report"
Organizations faced with storing, maintaining, and upgrading their digital collections will learn from
these reports the challenges the Minnesota Digital Library encountered when conducting test projects with
preservation initiatives across the country. The MDL's principle collaborator in this project was the
The Minnesota Digital Library welcomes feedback on this project. Questions and comments may be directed
to Bill DeJohn (email@example.com); John Butler, Associate University
Librarian for Information Technology, University of Minnesota Libraries
(firstname.lastname@example.org); or Marian Rengel, Minnesota Digital Library Outreach
Coordinator (email@example.com). (Marian Rengel)
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Library of Congress Webinar on LC Genre/Form Terms
Staff of Minitex participating libraries may take part in a Library of Congress webinar,
"Defining the Genre; What's the Form?: LC Genre/Form Terms
for Library and Archival Materials," on Wednesday, February 29, 2012, 9:00-11:00 AM (Central Time).
Janis L. Young, Senior Cataloging Policy Specialist at the Library of Congress, will introduce webinar
participants to the Library of Congress Genre/Form Terms for Library and Archival Materials (LCGFT), a
new thesaurus of genre/form vocabulary that catalogers have recently begun to apply to special library
formats, such as videos, sound recordings, and maps. Through lecture and exercises, Young will define
LCGFT core principles and methods of application, as well as show how these terms complement subject
headings to provide catalog users with a fuller understanding of the library materials that interest
NOTE: This webinar is open only to staff of Minitex-participating institutions. A
recording of the live session will be posted online after the event. (Mark Ehlert)
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Upper Midwest CONTENTdm User Group Meeting Summary
On November 14-15, 2011, over 50 CONTENTdm users participated in the 4th Annual Upper Midwest CONTENTdm
User Group meeting at the University of Minnesota Continuing Education and Conference Center, St. Paul.
The program consisted of a CONTENTdm Tips and Tricks preconference and 14 sessions. The meeting was
sponsored by Minitex, OCLC, and Backstage Library Works. Visit the
past events page to view presentation
handouts from each of the sessions. (Sara Ring)
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News Briefs from the Minitex Region
News for Metro Area Library Staff, Vol. 2, No. 24, 2011:
Saint Paul Public Library
Saint Paul Public Library was one of 12 winners of a national competition to build 21st Century learning
labs in museums and libraries... The 12 recipients of this round of grants were selected out of a pool of
98 applicants from 32 states... The Saint Paul Learning Labs Project will enable Saint Paul Public Library
and its partner, the Saint Paul Parks and Recreation Department, to create a comprehensive plan integrating
best practices for digital engagement for youth. The project will include a shared facility, a mobile lab,
and the online iRemix portal. These new spaces will help provide safe, resource rich environments where
youth, especially "at risk" urban youth, can "hang out, mess around, and geek out" on projects that help
them gain 21st century skills.
Support for this project comes from the Institute for Museum and Library Services (IMLS) and the John D.
and Catherine T. MacArthur Foundation. For more information, see the
IMLS press release.
Excerpted from Members Reports for the December
2011 meeting of the Minitex Policy Advisory Council:
University of St. Thomas
Digital Initiatives and Serials staff are working on establishing a better understanding of the usage of
electronic resources using counter compliant data. One observation, which might be stating the obvious,
but is still worth noting, is that as we compare usage of print collections in 2010 (under 10,000 touches,
down 50% from ten years earlier) to usage of e-journals in the same period (over 477,000 visits in 2010)
we see a remarkable difference. It is indicative of the increase in the size of the collection, as well
as the effect of ease of access on collection use. It is an entirely different context – exponentially
larger collections with exponentially higher use. (Dan Gjelten)
Duluth Public Library
Duluth voters passed a referendum in November to establish a separate levy for the city's parks and
recreation division. Passage of the referendum has freed up general fund money that will be used to restore
full-time hours to the two branch libraries. We're in the process of hiring some additional staff, and the
expanded hours will begin in January. (Carla Powers)
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December 2011 & January 2012 WebJunction Webinars
Check out WebJunction's Webinar page for
information about these sessions, which are free and available to the full library community. Registration
"A Small But Powerful Webinar for Winning Big Support for Your Rural Library"
Wednesday, December 14, 2011, 1:00 PM Central, 60 minutes.
"Data Visualization for Advocacy"
Tuesday, December 20, 2011, 1:00 PM Central, 90 minutes.
"Organizational Storytelling for Librarians: Using Stories for Leadership, Community, and Advocacy"
Tuesday, January 10, 2012, 1:00 PM Central, 60 minutes.
"Developing and Maintaining E-Reader Policies and Procedures for Libraries"
Tuesday, January 31, 2012, 1:00 PM Central, 60 minutes.
Remember, WebJunction Minnesota is available to all members of the Minnesota library community. See the
WebJunction Minnesota website for more information.
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Upcoming Library Conferences & Events
We would be happy to include information about more events of interest to library
staff throughout the Minitex region. Please contact Cecelia Boone
(firstname.lastname@example.org, 612-624-6353, 800-462-5348) with
information about your event.
For more information about the following events, see the
Minitex Calendar of Events.
For more information about more library-related events in the Minitex region, see the
Calendar of Events
Information about and registration forms for currently scheduled Minitex training
sessions and webinars are available at the Minitex
Training & Events webpage.
Remember, many of the Minitex webinars are recorded, so you can access
them at any time.
- December 14, 2011 – "RDA for Seasoned Copy Cataloger Webinar Series: Music Materials," webinar, Day 4
- December 14, 2011 – "Student Resources in Context: Week 5 ELM Spotlight Series," webinar
- December 14, 2011 – NISO Webinar, "Assessment Metrics"
- December 14, 2011 – "ILL Basics Using WorldCat Resource Sharing," University of Minnesota, Minneapolis, Wilson Library
- December 15, 2011 – "RDA for the Solo Copy Cataloger Webinar Series," Part 3
- December 15, 2011 – "ELM: More than Just Articles," webinar
- December 15, 2011 – "WorldCat Resource Sharing Tricks," University of Minnesota, Minneapolis, Wilson Library
- December 19, 2011 – "FRBR and FRAD: Keys to RDA," webinar
- December 21, 2011 – "ProQuest Newsstand Complete: Week 6 ELM Spotlight Series," webinar
- December 26-27, 2011 – University of Minnesota Holiday, Minitex Office closed
- January 2, 2012 – University of Minnesota Holiday, Minitex Office closed
- January 10, 2012 – "CatExpress," webinar
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