Minitex E-NEWS #127

Minitex Transition News: Interim Co-Directors & Search Committee Update

Bill DeJohn.

Bill DeJohn's retirement on January 11, 2012 will mark a critical transition for the Minitex organization. Bill leaves an exceptional legacy in the strength of the organization and also the vital network of support he has developed within the library community. Until a new permanent director is in place, Associate Directors Mary Parker and Becky Ringwelski will serve as interim co-directors beginning January 12. Minitex will be in good hands with the expertise and experience Mary and Becky bring to this interim role.

We have begun the search process for a new director of Minitex. Working within the University of Minnesota Libraries' process for professional recruitment, a national search will be launched. A search committee, advisory to the University Librarian, has been appointed to recruit, screen, and evaluate candidates. Committee membership is drawn from various sectors of the library community in the region served by Minitex.

The Committee includes:

  • Linda DeBeau-Melting, University of Minnesota Libraries (chair)
  • John Butler, University of Minnesota Libraries
  • Jan Fransen, University of Minnesota Libraries
  • Karla Gedell, Minnesota Office of Attorney General
  • Dan Gjelten, University of St. Thomas Libraries
  • Kit Hadley, St. Paul Public Library
  • Ann Hutton, SELCO/SELS
  • Becky Ringwelski, Minitex
  • Joan Roca, Minnesota State University, Mankato
  • Julie Setnosky, Minneapolis Community and Technical College
  • Wilbur Stolt, University of North Dakota, Chester Fritz Library
  • Paul Swanson, Minitex
  • Kristi Tornquist, South Dakota State University
  • Nancy Walton, State Library Services, Minnesota Department of Education

We plan to create a website to provide information about the search committee and the search process. The URL for the site will be announced when it is ready.

We look forward to successful recruitment and welcoming a new Minitex Director in 2012. (Wendy Pradt Lougee, University Librarian)

Retirement Celebration for Bill DeJohn, January 10, 2012

Minitex participating library staff and friends are invited to celebrate the career of Minitex Director Bill DeJohn during a retirement celebration January 10, 2012, 3:00-5:00 PM, at Elmer L. Andersen Library. Bill has had a long and distinguished career in libraries and has been an innovative and tireless advocate for Minitex and the state of Minnesota, serving as director for the past 27 years. It is hard to imagine Minitex without his extraordinary leadership.

Come and join your colleagues to wish Bill well as he follows the path to the next chapter of his life. Remarks are scheduled for 3:30 PM in 120 Andersen Library.

For more information, or to RSVP for the event or leave Bill a message, please see the announcement. Contact Kathy Drozd (, 612-624-9553, 800-462-5348) if you have any questions.

Policy Advisory Council Discusses Cost Savings & Honors DeJohn

The December 2011 meeting of the Minitex Policy Advisory Council included discussion of the added value that libraries receive through participation in Minitex, discussion of the transition that will come with the retirement of Director Bill DeJohn, future budget issues, and other topics.

DeJohn told the Council that Minitex saved participating libraries in Minnesota, North Dakota, and South Dakota $89.4 million during FY11. The meeting came the day after the December budget forecast indicated that Minnesota may have a budget surplus at the end of the current biennium. DeJohn said Minitex staff would continue to look for ways to cut costs to prepare for possible shortages – with particular attention to the costs and duplication among databases for which Minitex pays license fees or subsidies for the benefit of Minnesota academic libraries.

University Librarian Wendy Lougee told the Council that Associate Directors Mary Parker and Becky Ringwelski will serve as Interim Co-Directors during the period before DeJohn's successor assumes the directorship. Also, a search committee has been named to begin the search process.

The meeting was the last that the Council will have with Bill, and a luncheon after the meeting gave Council members the opportunity to wish him well as he prepares for retirement in January 2012.

Documents presented during the meeting will be available at the Council's website.

Save the Date: Minitex 21st Annual ILL Conference, May 10, 2012

Planning is underway for the annual Minitex Interlibrary Loan Conference that will take place on Thursday, May 10, 2012. We are pleased to have Lee Rainie, Director of the Pew Research Center's Internet & American Life Project, as the keynote speaker in the morning. We have also confirmed Kenneth D. Crews, Director, Copyright Advisory Office at Columbia University Libraries and Faculty Member, Columbia Law School and Munich Intellectual Property Law Center, as our afternoon speaker. (Becky Ringwelski)

What's Up with the Minnesota Library Access Center?

Minnesota Library Access Center caverns.

The Advisory Board of the Minnesota Library Access Center (MLAC) has met several times this past year updating MLAC's basic documents (the Memorandum of Agreement, which is signed by depositing libraries, and the Operating Principles and Guidelines) and charting out MLAC's future. The Board approved the new Memorandum of Agreement that states "deposits will remain in MLAC for 25 years," and depositing libraries have agreed to the change.

The report, "Storage Facility or Shared Print Archive," prepared by Sam Demas, library consultant and College Librarian, Emeritus, Carleton College, provided the Board and Minitex staff with information and recommendations that will help shape the future of MLAC. One was to move forward with a Pilot Project with the University of Minnesota Health Science Libraries (HSL) to review the holdings in MLAC and HSL of 250 core clinical titles identified by the National Library of Medicine. The project will give MLAC staff and University Libraries Enterprise Technology staff an opportunity to wrangle the spreadsheets to find the needed data. The "super-duper-deduper" algorithm tool, which was developed by MLAC staff, will be helpful in the investigation.

In FY2011, MLAC staff accessioned 42,000 items into the MLAC collection and retrieved approximately 20,000 items to fill resource sharing requests that came into the Minitex office. The MLAC website – including "Bib the Book" – has been updated! Staff also expanded the website's paper conservation page to include information about basic book repair techniques and tips for identifying and dealing with mold in library collections.

Also, Minitex and University Libraries staff worked on another goal mentioned in the Demas report, helping the Minnesota library community to learn more about MLAC. Staff presented an update at the 2011 Minnesota Library Association Annual Conference, which informed attendees about MLAC's current status and possible future directions. (Kathy Drozd)

Reports Discuss Findings of MDL Digital Preservation Project

Minnesota Digital Library logo.

Reports about the Minnesota Digital Library's (MDL) Digital Preservation Project are now available at the MDL's website. Bill DeJohn introduces the project in a short summary of the work involved in exploring options and opportunities for providing preservation services for the MDL's Minnesota Reflections collection and for organizations across the state.

Eric Celeste, a library technology consultant, conducted the three-phase project. Available at the MDL website are his reports:

  • "Digital Image Preservation Needs"
  • "Minnesota Digital Library and HathiTrust Image Preservation Prototype Project"
  • "Minnesota Digital Library Preservation Options Report"

Organizations faced with storing, maintaining, and upgrading their digital collections will learn from these reports the challenges the Minnesota Digital Library encountered when conducting test projects with preservation initiatives across the country. The MDL's principle collaborator in this project was the HathiTrust.

The Minnesota Digital Library welcomes feedback on this project. Questions and comments may be directed to Bill DeJohn (; John Butler, Associate University Librarian for Information Technology, University of Minnesota Libraries (; or Marian Rengel, Minnesota Digital Library Outreach Coordinator ( (Marian Rengel)

Library of Congress Webinar on LC Genre/Form Terms

Staff of Minitex participating libraries may take part in a Library of Congress webinar, "Defining the Genre; What's the Form?: LC Genre/Form Terms for Library and Archival Materials," on Wednesday, February 29, 2012, 9:00-11:00 AM (Central Time).

Janis L. Young, Senior Cataloging Policy Specialist at the Library of Congress, will introduce webinar participants to the Library of Congress Genre/Form Terms for Library and Archival Materials (LCGFT), a new thesaurus of genre/form vocabulary that catalogers have recently begun to apply to special library formats, such as videos, sound recordings, and maps. Through lecture and exercises, Young will define LCGFT core principles and methods of application, as well as show how these terms complement subject headings to provide catalog users with a fuller understanding of the library materials that interest them.

NOTE: This webinar is open only to staff of Minitex-participating institutions. A recording of the live session will be posted online after the event. (Mark Ehlert)

Upper Midwest CONTENTdm User Group Meeting Summary

4th Annual Upper Midwest CONTENTdm User Group meeting logo.

On November 14-15, 2011, over 50 CONTENTdm users participated in the 4th Annual Upper Midwest CONTENTdm User Group meeting at the University of Minnesota Continuing Education and Conference Center, St. Paul. The program consisted of a CONTENTdm Tips and Tricks preconference and 14 sessions. The meeting was sponsored by Minitex, OCLC, and Backstage Library Works. Visit the past events page to view presentation handouts from each of the sessions. (Sara Ring)

News Briefs from the Minitex Region

Map of Minitex 3-state region.

Excerpted from MetroBriefs: News for Metro Area Library Staff, Vol. 2, No. 24, 2011:

Saint Paul Public Library

Saint Paul Public Library was one of 12 winners of a national competition to build 21st Century learning labs in museums and libraries... The 12 recipients of this round of grants were selected out of a pool of 98 applicants from 32 states... The Saint Paul Learning Labs Project will enable Saint Paul Public Library and its partner, the Saint Paul Parks and Recreation Department, to create a comprehensive plan integrating best practices for digital engagement for youth. The project will include a shared facility, a mobile lab, and the online iRemix portal. These new spaces will help provide safe, resource rich environments where youth, especially "at risk" urban youth, can "hang out, mess around, and geek out" on projects that help them gain 21st century skills.

Support for this project comes from the Institute for Museum and Library Services (IMLS) and the John D. and Catherine T. MacArthur Foundation. For more information, see the IMLS press release.

Excerpted from Members Reports for the December 2011 meeting of the Minitex Policy Advisory Council:

University of St. Thomas

Digital Initiatives and Serials staff are working on establishing a better understanding of the usage of electronic resources using counter compliant data. One observation, which might be stating the obvious, but is still worth noting, is that as we compare usage of print collections in 2010 (under 10,000 touches, down 50% from ten years earlier) to usage of e-journals in the same period (over 477,000 visits in 2010) we see a remarkable difference. It is indicative of the increase in the size of the collection, as well as the effect of ease of access on collection use. It is an entirely different context – exponentially larger collections with exponentially higher use. (Dan Gjelten)

Duluth Public Library

Duluth voters passed a referendum in November to establish a separate levy for the city's parks and recreation division. Passage of the referendum has freed up general fund money that will be used to restore full-time hours to the two branch libraries. We're in the process of hiring some additional staff, and the expanded hours will begin in January. (Carla Powers)

December 2011 & January 2012 WebJunction Webinars

WebJunction logo.

Check out WebJunction's Webinar page for information about these sessions, which are free and available to the full library community. Registration is required.

  • "A Small But Powerful Webinar for Winning Big Support for Your Rural Library"
    Wednesday, December 14, 2011, 1:00 PM Central, 60 minutes.
  • "Data Visualization for Advocacy"
    Tuesday, December 20, 2011, 1:00 PM Central, 90 minutes.
  • "Organizational Storytelling for Librarians: Using Stories for Leadership, Community, and Advocacy"
    Tuesday, January 10, 2012, 1:00 PM Central, 60 minutes.
  • "Developing and Maintaining E-Reader Policies and Procedures for Libraries"
    Tuesday, January 31, 2012, 1:00 PM Central, 60 minutes.

Remember, WebJunction Minnesota is available to all members of the Minnesota library community. See the WebJunction Minnesota website for more information.

Upcoming Library Conferences & Events

Minitex logo.

We would be happy to include information about more events of interest to library staff throughout the Minitex region. Please contact Cecelia Boone (, 612-624-6353, 800-462-5348) with information about your event.

For more information about the following events, see the Minitex Calendar of Events.

For more information about more library-related events in the Minitex region, see the WebJunction Minnesota Calendar of Events

Information about and registration forms for currently scheduled Minitex training sessions and webinars are available at the Minitex Training & Events webpage.

Remember, many of the Minitex webinars are recorded, so you can access them at any time.

  • December 14, 2011 – "RDA for Seasoned Copy Cataloger Webinar Series: Music Materials," webinar, Day 4
  • December 14, 2011 – "Student Resources in Context: Week 5 ELM Spotlight Series," webinar
  • December 14, 2011 – NISO Webinar, "Assessment Metrics"
  • December 14, 2011 – "ILL Basics Using WorldCat Resource Sharing," University of Minnesota, Minneapolis, Wilson Library
  • December 15, 2011 – "RDA for the Solo Copy Cataloger Webinar Series," Part 3
  • December 15, 2011 – "ELM: More than Just Articles," webinar
  • December 15, 2011 – "WorldCat Resource Sharing Tricks," University of Minnesota, Minneapolis, Wilson Library
  • December 19, 2011 – "FRBR and FRAD: Keys to RDA," webinar
  • December 21, 2011 – "ProQuest Newsstand Complete: Week 6 ELM Spotlight Series," webinar
  • December 26-27, 2011 – University of Minnesota Holiday, Minitex Office closed
  • January 2, 2012 – University of Minnesota Holiday, Minitex Office closed
  • January 10, 2012 – "CatExpress," webinar

Contact Us

University of Minnesota
Wilson Library, Room 60
309 19th Avenue South
Minneapolis, MN 55455

Phone: 612-624-4002
Toll-Free: 800-462-5348
Fax: 612-624-4508